Clinical Education Coordinator- AZ- Cardiovascular Science Program

Summary

The Clinical Education Coordinator provides administrative support for the Cardiovascular Science Program’s clinical phase of education. The primary responsibilities of the position include overseeing and coordinating student immunization compliance and observations at local hospitals for clinical site rotations, maintaining clinical rotation schedule, and facilitating communication between clinical sites and students keeping both parties informed and updated on site requirements, assignments, and schedule changes. The position reports to the Program Director.

Essential Duties and Responsibilities

• Oversee and coordinate student immunization and training compliance, ensuring students meet university requirements in preparation for clinical site rotations.
• Assist with and oversee student observations at local hospitals in coordination with Observations and Seminars course.
• Partner with clinical sites to determine clinical rotation availability.
• Coordinate with COEE on origination and maintenance of affiliation agreements between CVSP and clinical sites.
• Collaborate with the Program Director, Clinical Coordinator, and faculty on creating, maintaining, and updating the clinical rotation schedule.
• Communicate with clinical sites regarding required student documentation, and scheduled student assignments and subsequent needed changes.
• Keep students informed on requirements for onboarding for assigned clinical rotation sites.
• Ensure students meet compliance for onboarding at assigned clinical rotation site.
• Assist with additional projects and events as necessary.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications

The individual must be professional in interacting with internal and external contacts and highly organized and detail oriented.  The individual must possess good oral and written communication skills, as well as the ability to work well under pressure and manage multiple priorities and deadlines. The individual must be a self-starter and able to maintain the confidentiality of student, faculty, and clinical preceptor information. 

Education and/or Experience                                                

High school diploma or GED and 5-7 years administrative support experience required.  Bachelor’s degree preferred.  Experience working in a team and customer service-oriented environment.  Excellent written and verbal communication skills. 

Computer Skills                                            

Computer proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint).  Canvas Learning Management Platform and prior knowledge of RMS database management experience preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms.  The employee is frequently required to sit, talk and hear.  The employee must occasionally lift and /or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually low.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.