Senior Specialist Subcontracts Administrator

$70,000 - $90,000 yearly
  • L3Harris Technologies, Division ForceX
  • Nashville, TN, USA
  • Mar 16, 2020
Full time Information Technology

Job Description

Job ID IMS20201003-42853Apply

L3Harris is dedicated to recruiting and developing diverse, high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. The company provides advanced defense and commercial technologies across air, land, sea, space and cyber domains. L3Harris has approximately $17 billion in annual revenue, 50,000 employees and customers in more than 130 countries.


L3Harris, ForceX division is an industry leader specializing in Intelligence Surveillance and Reconnaissance (ISR) software development and geospatial application technology programs. Our tightly integrated hardware and software solutions enables front-line special operations aviators to save lives by allowing aircrew members to operate efficiently when protecting friendly ground forces. We are the Trusted Choice of End-Users in the Special Operations Aviation Community. Working at L3Harris ForceX puts you at the forefront of ongoing advancements in an exciting industry and makes you a valued contributor toward changing the way people interact with technology. We believe success comes from teamwork, enthusiasm and striving for excellence. Located in the vibrant West End area of Nashville, Tennessee near the University of Vanderbilt campus and Centennial Park, L3Harris ForceX is more than just a place to work. We are excited to offer an exceptional, comprehensive medical, dental, vision benefits package which includes company paid life insurance, unlimited paid time off, 11 paid holidays, flexible work hours (6:30 am to 7 pm) and a 9/80 work schedule with every other Friday off. In addition, we also enjoy free lunch on-site three days a week, access to our company suite at Bridgestone arena for concerts and sporting events, access to on-site gym, popping some popcorn for an afternoon snack, playing a friendly game of ping-pong, or perhaps designing something fun on the company 3-D printer, just to name a few. As you can see, we enjoy a culture of dedication, innovation and creativity where we approach work with a positive outlook every day, while at the same time, integrating and engineering software that interfaces with some of the newest and coolest hardware on the planet.

Senior Specialist Subcontracts Administrator

Job Summary:

The Subcontracts Administrator will be responsible for overall management of supplier cost, schedule and technical performance on moderate-to-high-risk programs and interfacing with program functional organizations and supplier management. In this role, you will assume the duties of supplier source selection, purchase order placement, negotiations, and documentation. As the Subcontracts Administrator, you will also lead the development of subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and services. Additionally, you will prepare bid packages, conduct bidder conferences, analyze and evaluate proposals, and negotiate and administer subcontracts. 

The Subcontracts Administrator, Senior Specialist Level is a senior professional with strong job area knowledge and broad knowledge of project management, managing complex projects and processes with general oversight to achieve operational targets and goals with direct impact on team and departmental results.

Essential Duties & Responsibilities:

  • Develops and enhances relationships with suppliers; serves as the primary contact for both internal and external communications related to the project’s major subcontracts, and fosters a positive and mutually beneficial relationship with suppliers and their management.
  • Drafting and negotiating subcontracts, which may include engineering design and development subcontracts, material or production subcontracts, Intellectual Property purchase agreements, Intellectual Property/Software License agreements, Proprietary Information Agreements, Teaming Agreements, etc.
  • Critical analysis and tracking of subcontract requirements and compliance.
  • Enforcing performance guarantees and remedies, where necessary, to maintain a high level of performance. Addresses quality and design concerns in collaboration with Quality Assurance, Program Engineering and/or Operations Engineering.
  • Interfacing, stimulating, coordinating, supporting and assessing the contribution from the other company functions in terms of information necessary to finalize and manage subcontracts (i.e. SOW’s, Program Schedules. Business Strategy Plans, other).
  • Managing subcontracts by ensuring an adequate flow of information among the several company functions and the Subcontractors; and, promoting, monitoring and coordinating the resolution of action items necessary to the successful execution of the assigned subcontracts.
  • Monitoring financials associated with assigned subcontracts and assessing the health of the subcontracts throughout their lifecycle, taking the necessary measures to make the subcontracts a success and identifying and managing the necessary corrective actions to resolve critical issues.
  • Actively works to support the development of new technologies and supplier capabilities. Initiates and supports supplier qualification when new sources are required.
  • Drives cost savings and quality improvement projects.
  • Reviews open invoices and insures timely two-way or three-way match requirements to keep all suppliers current.
  • Reduces procurement cost and improves responsiveness by analyzing supply chain and commodity trends, measuring and reporting results as well as enhancing established procedures.
  • Support program and company objectives/needs and other duties as assigned.
  • Coming to work with a can-do, get things done attitude necessary to maintain our awesome culture

Required Skills, Experience and Education:

  • Bachelor’s degree with 6 years minimum prior experience working with procurement/supply chain/buying experience in any combination of subcontract management, purchasing, supply chain management, material management, project management, legal, or engineering, or an equivalent combination of education and work experience
  • Ability to obtain a Security clearance, which requires U.S. citizenship

Preferred Skills, Experience and Education:

  • Comprehensive experience managing varying types of subcontracts (CR, CPFF, CPIF, CPAF, T&M, Labor Hour, etc.)
  • Experience and understanding of Subcontract Program Management (SPM) best practices and tools
  • Experience or education with an MRP system
  • Extensive experience negotiating terms and conditions
  • Procurement experience within aerospace technologies or similar industry
  • Experience with Deltek’s Costpoint system
  • Work experience in non-procurement role, such as engineering, operations tech, quality, program management.
  • Professional certifications from ISM, APICS, NCMA, or other organization
  • Experience with the FARs and DFARS including the Truth in Negotiations Act (TINA)
  • Experience with International Trade Compliance regulations (ITAR, EAR, etc.)
  • Experience with International and Commercial subcontracts 

Job Knowledge, Skills, and Abilities:

  • Complex problem-solving skills
  • Negotiations skills
  • Emerging Project/Program Management skills
  • Excellent business acumen and ability to make business-based decisions     
  • Ability to work in a fast-paced team environment and work well under pressure
  • Excellent verbal and written communication skills
  • Self-motivated and takes initiative
  • Ability to organize and prioritize multiple assignments
  • Ability to analyze a problem and recommend solutions
  • Ability to work independently or in a team environment
  • Ability to be flexible and accept change
  • Capable of making business-based decisions
  • Excellent organization skills for Compliance Role
  • Understanding of Government Procurement processes and regulations
  • Cost Price Analysis understanding
  • Ability to coach and mentor other less-experienced personnel
  • Proficient with Microsoft Office Suite: Word, Excel, and PowerPoint

Physical Demands:

  • Required to sit for long periods of time
  • Written and verbal communication
  • Dexterity of hands and fingers to operate a computer keyboard and mouse
  • May require the ability to travel via automobile or airplane

Work Environment:

  • Work performed in an office environment
  • Working with computers and other computer components
  • Duties may require being on call periodically and working outside of normal working hours (evenings, holidays, and weekends)

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your résumé for this position, you understand and agree that L3Harris Technologies may share your résumé, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.