Administrative Assistant - Housing and Mental Health

  • St. Joseph Center
  • 12420 Venice Boulevard, Los Angeles, CA, USA
  • Sep 08, 2020

Job Description

Job Summary

The administrative assistant works as a team member with several social service professional and paraprofessional staff performing administrative duties and provides support to program staff. 

ESSENTIAL DUTIES & RESPONSIBILITIES

The Administrative Assistant’s key areas of responsibility and duties include: 

Essential Duties:

  • Perform administrative duties and provide support to program manager
  • Provide general program support to program staff, as directed by supervisor
  • Perform clerical duties to include but are not limited to computer tasks, faxing, mailing, filing, and copying
  • Assist in the organization of client files
  • Arranges conference calls and meetings, and notifying all appropriate parties
  • Assists in the coordination and set-up of scheduled meetings
  • Create and modify Word/Excel documents as directed
  • Performs data entry related tasks

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

QUALIFICATIONS

Knowledge, Skills & Abilities:

  • Must be highly motivated and a self-starter.  The ability to communicate with and relate to a diverse group of people including clients, community, and other staff.  Must have excellent organizational skills and the capability to work in a fast paced environment 
  • Demonstrated ability to set priorities and meet deadlines while producing high quality work
  • Professional demeanor and ability to interact with various personalities, displaying a good-natured, cooperative attitude
  • Meticulous organizational skills, keen attention to detail, and exceptional phone presence with the ability to view the calendar from the executive director’s perspective
  • Good written and verbal communication skills

Experience:

  • Minimum of two years of administrative experience

Education:

  • High School Diploma, or equivalent

Direct Reports:

This position has no direct supervisory responsibilities

Computer Skills:

  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to use widely supported internet browsers

Certificates, Licenses and Registrations:

  • Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
  • Valid automobile liability insurance.