Financial Controller

$90,000 - $120,000 yearly
  • PickTrace, Inc.
  • Glendale, CA, USA
  • Sep 08, 2020
Full time Accounting Engineering Finance Strategy-Planning

Job Description

Company:

We are PickTrace, a fast-growing software company that provides workforce and harvest management solutions for large-scale farms. We are building the farm management system for the future. Today we serve some of the largest berry, citrus, and apple growers in the United States and are used by tens of thousands of farmworkers each day. 

PickTrace is a YCombinator backed company and just raised a large round of financing from an investment firm with a track record of building multi-billion dollar software companies. We recently relocated to Glendale, CA, in the Los Angeles area, and we are hiring rapidly engineers to supercharge our growth. 

Role:

PickTrace's first Controller will be responsible for all financial transactions, including:

  • managing asset and liability accounts
  • making expense payments and bank deposits
  • performing account reconciliations, and
  • developing budgets.

This individual will ensure financial stability through the use of:

  • controls and procedures
  • effective best practice accounting activities
  • thorough financial statement reporting and generation
  • transparent analysis to support effective decision making within the organization.

Responsibilities:

Accounting and General Ledger:

  • Accounts Receivable & Collections:
    • Ensure that all receivables are monitored, received, and processed on a timely basis
    • Perform a monthly aging report analysis
    • Perform collection activities on customer accounts to maintain aging of <60 days 
    • Assist in setting and monitoring credit term policies
    • Meet monthly with CEO and COO to review AR balances and activities
  • Accounts Payable: 
    • Conduct weekly Accounts Payable reviews and confirm billing accuracy
    • Establish effective payment strategies to maximize net terms
    • Make payments and manage account balances to optimize timing
  • Invoicing:
    • Process customer billing and invoicing ensuring accuracy
    • Resolve any issues that arise from customer complaints regarding billing
    • Ensure proper posting to General Ledger
  • Journal entries & Expenses:
    • Make monthly journal entries to ensure effective accounting accuracy and account balances
    • Perform expense evaluations and analysis to ensure proper reporting and transparent balances
    • Report on items such as balance trends and items where detail is required in order to create better understanding
    • Alert organization or management when items required further discussion
    • Twice a year, work with CEO and COO to develop way to control spend levels
  • Banking: 
    • Make bank deposits and related journal entries to ensure proper cash reporting
    • Monitor bank balances to prevent cash shortfalls or over drawn situations
  • Account reconciliations:
    • Perform monthly account reconciliations on items such as bank accounts, tax accounts, payroll accounts, AR, AP, Equipment Inventory or any others required
  • Other:
    • Maintain customer confidence while protecting the business by keeping financial information confidential

Financial Reporting and Analysis: (performed monthly within one week of end of prior month and circulated in a monthly report to CEO and COO)

  • Generate P&L, Balance Sheet and Cash Flow statements each month
  • Develop color coded bridge statements comparing monthly and year-to-date actuals to Plan and Prior year
  • Analyze expense trends, highlight areas of concern and make recommendations for improvement and cost control
  • Reforecast the year each month based on actual year-to-date and with insights of what could happen the rest of the year
  • Develop key financial metrics that can be used to help manage the business and update and include in financial package each month

Regulations, Legal and Tax:

  • Manage vendor 1099s and ensure they are up to date and delivered timely.
  • Ensure proper employee tax forms are delivered timely and accurately
  • Keep PickTrace legally up to date with city, county, state and federal filings and maintain all financial records accordingly
  • Work with auditors each year to ensure smooth audit and proper results.


Preferred Qualities:

  • 5+ years industry experience required; Big-4 and/or high-growth startup experience preferred
  • Impeccable ethics and strong audit skills across all aspects of accounting and finance
  • Diligent and hard working
  • Self-motivated and aspires to growth in their career
  • Attention to detail and deadlines
  • Ability to keep confidentiality
  • Transparent communication
  • Strong general math skills with ability communicate numbers to others
  • Effective presentation skills
  • Strong expertise in Excel and QuickBooks
  • Thorough knowledge of GAAP accounting policies