Special Collections Assistant IV

  • Princeton University
  • Princeton, NJ, USA
  • Sep 08, 2020
Full time Education

Job Description


Princeton University Library is hiring a Special Collections Assistant IV for the Architecture Library. This position encompasses several key duties: maintaining the print journal collection, processing reserves, handling other material requests (e.g. Borrow Direct), overseeing the Material Samples Collection, responding to general patron needs and inquiries in person and via email, and working with the Architecture Librarian on upcoming projects related to the work and history of the School of Architecture (SoA).


The SCA-IV has primary responsibility for maintaining the Library's print journal and monographic series collection. Functions include processing bound and unbound serials, claiming missing issues, sending issues for binding, researching titles and publication patterns as necessary, and transferring, withdrawing, and cancelling titles.

  • Work with UES staff to Recap, withdraw, and shift all collections as necessary.
  • Process reserve reading lists for courses taught in the School of Architecture; obtain research material for reserves from Princeton University Library’s print and electronic collections and other sources; research citations; scan material for electronic reserves; prepare print materials for reserves; communicate on a regular basis with SoA faculty, assistants, and students.
  • Responsible for the general up-keep and oversight of the Materials Samples Collection. This includes shelving, maintaining, keeping materials in order, conducting research on new material samples and types, helping patrons find and use the Material ConneXion database, and any necessary staff functions associated with providing access to and circulating the collection.
  • Maintain and track incoming Borrow Direct, ILS, RECAP, and recall/hold books. Fulfill Article Express and Book Express requests. Provide reference and circulation assistance to users. Participate in coverage of Library hours when students are not available.
  • Perform other collection duties as assigned, including working with the Architecture Librarian on projects related to the history and work of the School of Architecture at Princeton University.



  • Minimum Bachelor’s degree, preferably in architecture, design, or a related discipline
  • Knowledge of architectural research needs and the field of architecture in general
  • Minimum one year of experience in a public-facing role in an academic, research, or special library
  • Self-starter with the ability to prioritize, be highly productive, and do sustained and accurate detail work at a computer
  • Research services and library public service orientation
  • Excellent written and verbal communication skills
  • Strong analytical and problem solving skills
  • Demonstrated success in conducting research in a library environment
  • Demonstrated success in working independently and collaboratively with team members
  • Familiarity with bibliographic conventions and recent work experience searching online catalogs or databases
  • Intermediate computer skills including proficiency in use of desktop productivity software and scanning operations, and basic knowledge of computer hardware, printers, and imaging equipment
  • Strong library public service skills demonstrated through recent work experience and references
  • Organized, proactive, flexible, and able to meet deadlines
  • Ability to shift book and journal collections and carry books for Library’s book delivery service  


  • Academic library experience in a public-facing role, preferably two years or more
  • Familiarity with Blackboard or other course management software, Illiad, Adobe, and scanning workflows
  • Working knowledge of Voyager modules or equivalent library system, and MS Office software suite
  • Ability to work with bibliographic citations in several languages

Physical Requirements 

  • Stand or walk 2-4 hours at one time for 6-8 hours per day;
  • Sit for less than 2 hours per day;
  • Operate a motor vehicle for less than 2 hours per day, in association with tasks performed at the Forrestal Annex located;
  • Lift or carry up to 10 pounds constantly (more than 66% of the workday) and up to 40 pounds occasionally (up to 33% of the workday);
  • Push or pull using forces up to 25 pounds occasionally (up to 33% of the workday);
  • Repetitively use hands for simple grasping, pushing, or pulling;
  • Bend, squat, kneel, reach overhead, lift overhead, push, pull, or climb stairs or step stools frequently (34 – 66% of the work day);
  • Lift up to 20 pounds in a range of motions from floor to overhead;
  • Work in a variety of environmental conditions;
  • Possess full range of body motions and physical agility.

The successful candidate will be required to complete a post offer, pre-employment physical exam.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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