Undergraduate Coordinator

  • Princeton University
  • Princeton, NJ, USA
  • Sep 08, 2020
Full time Education

Job Description

Overview

The Undergraduate Coordinator provides a high level of support for the Department Representative and Program in Archaeology Director and all undergraduate concentrators and students seeking the certificate. The Coordinator must possess an in-depth knowledge of university, department and program procedures as well as university deadlines. Using independent judgment and taking the initiative to solve problems, the position requires the ability to multitask and prioritize. The position manages the planning and implementation of study trips over breaks, including a strict adherence to university policies regarding international travel involving students. Utilizing university systems, the position handles the process for undergraduate funding related to senior thesis research, prizes and summer field work related to the certificate program.

Responsibilities

Undergraduate Program: Provide a high-level of administrative support for the Department Representative in all duties associated with the undergraduate program, including preparation of materials for the Curriculum Committee. Communicates the requirements and deadlines of the Registrar and Dean of the College. Required to manage CIS system for courses, Undergraduate Announcement, Degree Progress Report, course applications and classroom assignments. Schedules Comp Exams, organizes all undergraduate events including Society of Fellows workshops, annual Academic Expo, Class Day, Honors and Prizes meetings, and Undergraduate Open House. Coordinate special exams with the Office of Disability Services and the Office of the Registrar. Blackboard or similar platform knowledge for faculty needs. Knowledge of FERPA laws and administers work under these guidelines. Using SAFE, process payments for senior thesis research and junior independent work.

Program in Archaeology: Work closely with the Program Director on program tasks and advising. Schedule courses and support the committee by scheduling and attending meetings. Using SAFE, process payments for students participating in archaeological digs. Working in concert with the Department's Events Coordinator support Program in Archaeology events.

Planning and administration of study trips: All planning, organization and financial budget/reconciliation for undergraduate break-week class trips abroad for 2-4 trips per year. Each trip includes 12-15 undergraduates and one-two faculty. Tasks related to these trips may include booking flights, ground transportation, scheduling meetings, receiving applications and required paperwork from students, arranging finances for the trip, participating in and supporting pre-departure meetings and on occasion accompanying the group in an administrative capacity.

General office: Maintains the department calendar for lecture and seminar spaces. Course deskcopy ordering. Although these tasks are primarily the responsibility of other positions within the department, must be willing to direct visitors, order supplies, distribute mail and generally offer students and faculty support.

Qualifications

Knowledge of PeopleSoft, PRIME, Concur, SAFE, Blackboard, Access as well as all Microsoft Office applications. The position requires the need to keep up to date on training and changes to university systems. Familiar with Princeton University administrative environment. Excellent written and oral communication skills are essential, as well as strong organizational and multi-tasking abilities. The individual should be able to work independently as well as part of a team.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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