Project Manager III

A New Day at Alameda Health System

Since 1864 our organization has served the health care needs of the East Bay. The organization has been a vital community asset, which embodies a core mission of “Caring, Healing, Teaching, Serving All.” The heart of our mission is to promote wellness, eliminate disparities, and improve and maintain the health of residents of the diverse communities of Alameda County. We are an organization that continues to adapt and transform. We do so to promote wellness and provide top-quality health care to our growing and diverse community.

Project Manager III

Oakland, California

Full-Time

The Project Manager III is a senior-level role responsible for leading complex, large-scale projects from initiation through completion. This position involves overseeing cross-functional teams to deliver initiatives that enhance clinical operations, improve patient care systems, implement new technologies, and ensure compliance with healthcare regulations such as HIPAA and CMS guidelines. The role requires managing budgets, timelines, and risks while driving organizational change in a dynamic environment. Projects may include electronic health record (EHR) implementations, facility expansions, process improvements, or data analytics enhancements, clinical or operational improvement initiatives.

Qualifications:

·       Required Education: Bachelor's degree in Project Management, Business Administration, Healthcare Administration, Information Technology, or a related field; Master's degree preferred.

·       PMP (Project Management Professional) certification or equivalent required; additional certifications like CSM (Certified Scrum Master) or healthcare-specific credentials (e.g., CPHIMS) are advantageous.

·       Minimum of 7-10 years of project management experience, with at least 4-5 years in the healthcare sector managing complex projects.

·       Proven track record of successfully delivering projects on time, within budget, and to scope in a healthcare setting.

·       Experience with healthcare systems and regulations, including EHR platforms (e.g., Epic, Cerner), clinical operations, and compliance standards.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Knowledge, Skills & Abilities:

·       Act in an appropriate and professional manner as defined by the company’s Standards of Behavior, Policy and Procedures, and Scope of Services.

·       Role model AHS Standards of Behavior.

·       Proficient computer skills including Microsoft Office (Word, Outlook, Excel, PowerPoint, Visio. SharePoint).

·       Current office administrative practices and procedures.

·       Correct business English, including spelling, grammar and punctuation.

·       Use independent judgment and initiative within established policies and procedures.

·       Establish and maintain effective working relationships with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds.

·       Excellent communication skills, both written and verbal.

·       Strong leadership and interpersonal skills to manage diverse teams and build relationships with stakeholders at all levels.

·       Proficiency in project management tools such as Microsoft Project, Jira, or Asana.

·       Superior communication skills, both written and verbal, for reporting, presentations, and negotiations.

·       Ability to handle high-pressure situations, multitask, and adapt to changing priorities in a fast-paced healthcare environment.

·       Financial acumen for budgeting, forecasting, and cost control.

·       In-depth knowledge of project management fundamentals, disciplines, methodologies, tools, resource management practices and in-depth knowledge of organizational development, performance management system, process identification & documentation.

·       Excellent organizational, time management, prioritization, interpersonal, analytical, critical thinking, problem solving, decision making, presentation skills.

Physical Requirements and Work Environment:

·       The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

·       Activity: Sit: Continuously (more than 2/3 of the work shift)

·       Activity: Stand: Occasionally (up to 1/3 of the work shift)

·       Activity: Walk: Occasionally (up to 1/3 of the work shift)

·       Motion: Bend/Twist: Up to 1/3 of time

·       Motion: Carry/Lift: Up to 1/3 of time

·       Motion: Reach: Up to 1/3 of time

·       Motion: Squat: Up to 1/3 of time

·       Use of Hands (Left/Right): General Motor Function

·       Use of Hands (Left/Right): Precise Motor Function (Or Fine Manipulation)

·       Use of Hands: Repetitive Motion: 1/3 or more of time

·       Weight Lifted/Force Exerted: Up to 10 lbs: Up to 1/3 of time

·       Work Environment: Special visual or auditory requirements including working with a computer terminal.

·       Work Environment: Tasks involve no exposure to blood, body fluids, or tissues.

FLSA Status & Representation:

·       FLSA Status: Exempt

·       Representation: Unrepresented

Job Responsibilities:

·       Lead and manage multiple concurrent projects of medium to large complexity, including planning, execution, monitoring, and closure phases, ensuring alignment with organizational goals and stakeholder expectations.

·       Assemble and direct project teams, assign tasks, provide guidance, and foster collaboration among internal staff, external vendors, and cross-functional departments such as clinical, IT, and finance.

·       Develop and maintain project plans, schedules, budgets, and resource allocations; monitor progress, identify variances, and implement corrective actions to keep projects on track.

·       Conduct risk assessments, mitigate potential issues, and ensure projects adhere to healthcare-specific standards, including patient safety, data security, and regulatory compliance.

·       Facilitate high-level meetings with stakeholders, including executives, clinicians, and vendors, to communicate project status, gather requirements, and resolve conflicts.

·       Oversee contractor and vendor management, including contract negotiations, performance evaluations, cost estimating, and invoice approvals for healthcare-related initiatives like facility construction or system upgrades.

·       Drive data management and process improvement efforts, such as coordinating the design and development of systems to enhance operational efficiency in areas like clinical workflows or business intelligence.

·       Promote change management strategies to support project adoption, including training, communication plans, and stakeholder engagement.

·       Stay informed on emerging healthcare trends, technologies, and best practices to inform project strategies and contribute to continuous improvement.

·       Performs other duties as assigned.

To learn more and apply please contact: Angela Moua at anmoua@alamedahealthsystem.org  

We are an equal opportunity employer.