May 29, 2025

Humanities & Philosophy - Administrative Assistant III

Full time Admin-Clerical Education

Job Description

Position Classification:

Regular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more information, visit Why Work at UCO.

General Schedule:

Position typically works 40 hours per week Monday through Friday 8am - 5pm. 

Position Overview:

Provides secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

Job Duties:

  • Assist CETTL team with coordination of webinars, seminars, workshops and other events and programming.
  • Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials and social media.
  • Responsible for assisting with budget management, department travel, requisitions, calendar management, storage unit inventory
  • Schedules staff meetings and records notes; orders and maintains inventory of supplies and equipment.
  • Skill using computer programs (for example, Microsoft office 365, Banner, Paycom, Concur —travel software, WCMS website platform editor, Touchnet and Qualtrics.

Position Level:

Support 3. Senior level provides administrative or operational support for an organizational unit, team, and/or executive leadership. Performs standardized tasks that are covered by systems, procedures and available supervision. May provide input into budget development by identifying operational needs and requirements. Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow. Reports to a supervisor or above. May supervisor lower level employees or may act as a team lead without official supervisory authority.

Qualifications Required:

General education or vocational training and 4+ years’ relevant experience or equivalent combination of education and experience.

Qualifications Preferred:

Two years of college or bachelor's degree. Experience in higher education. Three to four years' experience in customer service, office management, bookkeeping or financial tracking. Experience with these computer programs: Microsoft Office 365, Banner, Paycom, Concur (travel software), WCMS (website platform editor), Touchnet and Qualtrics.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions