Customer Success Associate

  • SimplePractice
  • Santa Monica, CA, USA
  • Apr 09, 2021
Full time

Job Description

We’re looking for a friendly, eager-to-learn Customer Success Associate to join our team in Santa Monica, CA. 

In this role, you will use your passion for technology to provide our customers with a world class experience. SimplePractice is built for our customers, and supporting their success is our top priority. We strive to provide unparalleled support and encourage our customers to always let us know how we can improve our products. You’ll be an integral member of the Customer Success team, getting to know and responding to thousands of SimplePractice customers, and working collaboratively with our team to constantly improve our Customer Success materials and processes. This role will give you front row access in a startup while you provide tangible value and support to our growing community.


Primary Responsibilities

  • Respond to basic customer inquiries about our company, platform and insurance billing features 
    • Troubleshoot basic product and insurance-related issues that our customers face with insurance billing features
    • Answer all inbound support emails within 60 minutes or less, continually striving for swifter response time
    • Triage incoming customer support emails to other specialty agents, answering up to 30% of all new emails 
    • Participate in live chats with customers
    • Schedule live customer screen sharing sessions and phone calls as needed
    • Identify patterns in incoming support emails and keep an eye out for potential issues  
  • Participate in Customer Success onboarding and education programs and efforts
    • Contribute to our ambitious conversion rate goals by conducting live onboarding calls with customers in a free trial
    • Increase our customers’ product engagement and competency through teaching live classes, conducting Q&A sessions, and facilitating demos
  • Serve as a liaison between our customers and our insurance clearinghouse
    • Open internal investigations with our clearinghouse to address customers’ basic insurance claims and enrollments issues
    • Hold our clearinghouse accountable to agreed upon SLA and to providing weekly updates for ongoing inquiries 
  • Maintain alignment with the larger Customer Success group and other internal stakeholders
    • Identify and report knowledge gaps in our group and work to get them added to our Knowledge Systems
    • Work  with our Product, Engineering, Marketing, Compliance, and Partnerships groups to handle customer inquiries when inter-department collaboration is needed

Our Customer Success Associate Must-Haves

  • A sense of urgency to complete work efficiently and accurately
  • Comfortable with ambiguity to determine the best solution for our customers 
  • Comfortable with simultaneously managing a large number of computer-based programs, applications, and toolsets to perform job duties
  • Upbeat, fun, and confident, and can pitch in on-camera in some of our live online customer classes
  • Tech savvy and comfortable with web apps - Slack, Asana, Zendesk, Google Docs, and the like. You should be able to use them with ease and be sharp enough to troubleshoot any issues you have

More About You

  • You’re highly empathetic and patient, and really love helping people
  • You have impeccable written and verbal communication skills, with an emphasis on a casual, friendly, and conversational tone
  • You self-manage, are a self-starter, are self-motivated, and can adjust priorities on-the-fly
  • Big plus if you have past experience working with Zendesk or in start-up environments